© 2026 BX1X
Stop Juggling. Start Running Your Business.
Everything your business needs — billing, bookings, inventory, CRM, accounting, communications, and more — in one connected platform. For business owners and medical practices who are done wasting time on tools that don't talk to each other.
Why BX1X
- Built for
- Small businesses & practices
- Get paid faster
- Invoices & reminders, automatic
- One source of truth
- Every department, every record
- Your data, your way
- Cloud or on-premises
- Full audit trail
- Who did what, when
- Protected by default
- Encryption, access control, logging
You didn't start a business to juggle six different apps
But here you are. Your booking system doesn't know about your invoicing. Your CRM lives in a spreadsheet. Every tool solves one thing. Nothing solves the connection between things.
Your team enters the same information in three places
A new client means updating the CRM, the billing tool, and the scheduling app. Separately. Manually. Every time.
Cash flow is a guessing game until month-end
You can't see what's owed, what's overdue, or what's coming in without pulling numbers from multiple systems.
Approvals happen in chat threads no one can audit
Purchase requests and supplier bills get a thumbs-up in WhatsApp. When something goes wrong, there's no trail to follow.
You can't answer 'how much stock do we have?' without checking two systems
Items move between locations, get used on jobs, or sit in a warehouse — and none of your tools agree on the count.
Nobody knows who changed what or when
Pricing got updated. A quote was revised. A bill was approved. But there's no record of who did it or why.
Sales closes a deal. Ops doesn't know. Finance doesn't invoice.
Every department works in its own silo. Handovers fall through the cracks, and the customer pays the price.
What It Replaces
Stop paying for all of these separately.
Your invoicing app
BX1X handles quotes, invoices, credit notes, payments, and statements — all connected.
Your booking system
Online booking, calendar, resources, and automatic billing — built in, not bolted on.
Your inventory tracker
Full warehouse management with barcodes, serials, and stock movement — no separate app needed.
Your online store platform
E-commerce with product catalogue, promotions, and connected payments — already inside BX1X.
Your CRM
Customer profiles, relationships, accounts, and full history — all in one place.
Your accounting software
Tax, multi-currency, supplier bills, and financial controls — without the separate subscription.
Your project management tool
Kanban, timers, timesheets, and task management — tied to the work, not floating in another tab.
Your team chat app
Internal messaging, notifications, reminders, and workflow automation — where the context already lives.
One system. Everything connected.
Every module feeds the next. No re-capturing. No lost handovers. One source of truth for your entire operation.
Hover over a module to explore
Core capabilities
Nine core modules plus a medical edition. Enable what you need now — add more later.
Quotes, invoices & getting paid
Create quotes and send professional PDFs. Convert to invoices. Issue credit notes and statements. Every document has a clear history. Full multi-currency support with FX rate tracking, difference calculation, and GL journaling.
Scheduling & bookings
Calendar views with drag-and-drop. Assign people, rooms, and equipment. Recurring series for ongoing work or care plans. Bookings are billable — track time and turn appointments into invoice-ready line items. Includes an embeddable bookings widget for your existing website.
Projects & job management
Turn work into structured, trackable execution. Create jobs per client with stages, task lists, assignments, and activity history — linked to bookings, documents, and billing. Projects are billable — track time per job and convert hours into invoices.
Customer & supplier management
Clean customer records with optional portal access. Supplier management with contacts, addresses, and controlled spend.
Inventory & stock control
Multi-location inventory with full movement history. On-hand vs reserved vs available at a glance.
Expenses & accounting controls
Expenses with receipts and approvals. Double-entry journal posting. Full traceability from payment to document to journal entry.
Templates & communications
PDF, email, and SMS templates — design once, reuse across document types. Variable-driven and auto-populated.
Internal communication — no WhatsApp dependency
Keep operational communication inside the system. Messages and threads are linked to clients, bookings, jobs, and invoices — so decisions and context stay attached to the correct record instead of lost across personal devices.
Billable time management
Track time with a one-click timer or manual entries. Mark hours as billable, apply rate cards, approve timesheets, and turn time into invoice-ready line items — with full audit history.
+ Medical edition — clinical docs & medical aid
For clinics and practices: structured clinical notes with body markers, treatments, prescriptions, medical aid enrollment, pre-authorisations, claims decisions, and procedure/diagnostic coding — all behind PHI-grade access controls.
Real application screenshot
Professional smart invoicing, built in
From quote to invoice to payment — every document flows through a single, connected system. Invoices adapt automatically to each region's currency, tax rules, date formats, and banking standards.
Two audiences. One platform.
Whether you run a business or a medical practice, BX1X connects every part of your operation.
For Business Owners
You run a service company, a retail operation, a consultancy, or something in between. You need billing, bookings, inventory, e-commerce, CRM, communications, accounting, and a customer portal — and you need them to actually work together.
Explore Business Solutions →For Medical Practices
You're managing patients and running a business at the same time. You need clinical notes, patient records, treatment plans, prescriptions, medical aid claims — plus all the billing, scheduling, and accounting that keeps the practice alive.
Explore Medical Solutions →Predictable workflows
Simple state machines that keep the system consistent and auditable.
Bookings
Jobs
Supplier bills
Expenses
Inventory
Multi-layer protection
Defence-in-depth. Your data stays in your own private workspace.
Identity context
Every user operates within a specific organisation. That context follows every action.
Authorisation
Roles and permissions enforced by the system — not just hidden in the menu.
Experience guardrails
Data is organisation-scoped. The interface prevents accidental exposure. Key actions are logged.
Hosting options
Both options are VVW-managed. We operate it, apply updates, and manage backups.
Cloud hosting
VVW-managed cloud infrastructure. Fastest to roll out, easiest to maintain.
On-premises
We supply the hardware and manage it for you — backups, updates, and support included.
Built to fit your business — not the other way around
BX1X is modular from the ground up. Enable only the modules you need, disable what you don't, and add new processes that plug directly into your existing setup — no rebuilds, no workarounds.
Modular by design
Every module is built to work independently or together. Start with billing and bookings — add inventory, accounting, or e-commerce when you're ready. No migration, no downtime.
Add new processes that plug in
Need a workflow that doesn't exist yet? New processes connect directly to your existing modules — same data, same audit trail, same permissions. Your system grows with your operations.
Disable what you don't need
Not using inventory? Turn it off. Don't need e-commerce? Hide it. Your team only sees the modules that matter to them — no clutter, no confusion.
Workflow stages & naming
Your terminology, your stages, your rules for how work moves forward.
Document formats
Templates, required fields, numbering, and branding configured to your standard.
Roles & permissions
Define what each role can view, create, approve, post, and void.
Approval flows
Optional approval steps for expenses, supplier bills, and purchasing.
Configuration, not code
Everything from workflow stages to document templates to approval chains is configurable — no developer needed. Your business changes, your system adapts the same day.
Onboarding timeline
A structured rollout that gets your team productive without disruption.
Kick-off
We learn your workflows, pain points, and priorities. You walk us through how your team actually operates today.
Organisation setup
Users, roles, permissions, locations, and your business structure configured to match reality.
Configure billing
Tax codes, document templates, numbering, payment terms, and pricing rules set to your requirements.
Data onboarding
Customers, suppliers, products, opening balances, and historical data migrated into the system.
Training
Hands-on sessions for each role — quoting, approvals, inventory, billing — using your own data.
Go-live in phases
Start with quoting and invoicing, then layer on inventory, suppliers, and expenses at your own pace.
Most businesses are quoting within the first week. Full rollout typically takes 2–4 weeks.
See BX1X in action
30 minutes. Tailored to your business. We'll walk through the modules that matter most to you — no slides, just the working system.
New customers typically send their first invoice within 5 days.
Book a demo