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Scheduling & Bookings
One booking system.
Every industry.
Book. Bill. Done. Every appointment creates an invoice automatically. Your customers book themselves from your website. Five industries, one booking engine — hospitality, vehicle rental, equipment hire, consultations, and events.
Day-to-day operations
Everything your team needs to manage bookings — timeline views, calendars, resource scheduling, and approval workflows.
Today's timeline
See the day's bookings on a visual timeline. Quick-action buttons for confirming, completing, or cancelling without leaving the view.
All bookings
Browse, search, and filter every booking across resources, statuses, dates, and customers. Bulk actions for common operations.
Calendar views
Month, week, and day views with colour-coded appointments. Drag-and-drop rescheduling in week and day views. Navigate to any date instantly.
Scheduler
Resource-centric view showing all resources side-by-side with their bookings. Ideal for managing rooms, vehicles, or equipment at a glance.
Asset assignments
Assign specific assets to bookings — rooms, vehicles, equipment. Track utilisation rates and availability across your fleet or inventory.
Pending approvals
Review bookings awaiting admin approval. Approve or reject with a reason. Badge counts keep you on top of the queue.
Reservations & invitations
Hold dates, send private invitations, and manage extension requests. Full control over who books what and when.
Period holds
Block date ranges on specific resources for maintenance, holidays, or exclusive events. Create invitation-only pools for preferred customers.
Invitations
Send personalised booking invitations to specific customers for held periods. Track acceptance, decline, and expiry with automated notifications.
Extension requests
Guests can request more time on their reservation. Staff review in a dedicated queue and approve or deny, extending the hold if approved.
How invitations work
Hold dates
Block a period on a resource
Invite guests
Send personalised invitations
Guest responds
Accept or decline via secure link
Reservation confirmed
Booking created automatically
Customer accounts
Automatic profile creation when bookings are confirmed. Full guest history, balances, and seamless invoicing.
Booking customers
Full guest profiles with booking history, balances, stay accounts, and contact details. Automatic profile creation when bookings are confirmed.
Invoice ready
Completed bookings surface automatically when ready for invoicing. Convert to draft invoices with configurable billing policies — full, deposit, balance, or penalty charges.
Configuration
Define resources, event types, billing policies, and API keys. Every aspect of your booking system is configurable to match your operations.
Resources
Define bookable resources — staff, rooms, vehicles, equipment. Set individual availability schedules, weekly hours, and break times.
Event types
Create appointment types with custom durations, colours, pricing, buffer times, and booking roles. Organise into categories for quick selection.
Resource groups
Group resources for round-robin assignment. Bookings are distributed evenly across available resources in the group.
Public keys
Manage API keys that power your booking widgets. Domain allow-lists ensure widgets only work on your authorised websites.
Billing policies
Configure how bookings translate to invoices — full charge, deposit percentage, balance billing, no-show penalties, and late cancellation fees per event type.
Tiered pricing & rules engine
Multi-category pricing with 11 rule types — group discounts, seasonal rates, loyalty rewards, promo codes, night rates, and more. Prices are locked at booking time.
Categories
Define participant categories — adult, child, senior, infant, or custom. Set seat consumption, quantity limits, and accompaniment rules.
Pricing tiers
Set per-category pricing with quantity ranges, validity windows, tax rates, and free admission flags. Scope tiers to specific event types or apply org-wide.
Pricing rules
11 rule types — group discounts, volume tiers, family packages, seasonal rates, early bird, loyalty, promo codes, night rates, duration-based, time-of-day, and custom conditions.
Add-ons
Optional extras that customers can add during booking — airport transfers, breakfast packages, equipment accessories. Each with independent pricing.
Payments & approval workflows
Three gate policies to control how bookings are confirmed — instant, payment-first, or admin approval.
Instant confirmation
Booking is confirmed the moment the customer submits. Best for low-risk, walk-in style bookings.
Payment required
Customer must complete payment before the booking is confirmed. Supports multiple payment gateways including Stripe, PayFast, Peach Payments, and more.
Admin approval
Bookings enter a pending state. Staff review and approve or reject with a reason. Holds are maintained until a decision is made.
Online booking widgets
Design, test, and embed booking widgets on your website. Your customers book directly — no account required, no phone calls, no emails.
Widget builder
Design embeddable booking widgets through a visual wizard. Choose templates, customise themes, configure fields, and arrange booking steps with drag-and-drop blocks.
Testing & preview
Test widgets in a playground environment before publishing. Compare embed modes — script tag, iframe, or React component. Preview live availability queries.
Public booking flow
Customers book directly from your website without creating an account. Resource selection, date picking, participant quantities, guest details, add-ons, pricing breakdown, and payment — all in one flow.
Widget builder features
Embed options
Built for your industry
The same powerful booking engine, configured for how your business actually operates.
Why it matters
Bookings, billing, and customer records live in one system — no syncing, no data re-entry
Resources are never double-booked — availability is enforced in real time across all channels
Completed bookings flow directly into invoicing without manual steps
Pricing is calculated automatically based on participant categories, rules, and add-ons
Customers book online without calling or emailing — your website works 24/7
Every booking change is tracked with a full audit trail
Reservation holds protect your inventory while you wait for payment or approval
One system scales from a solo consultant to a multi-location hospitality group
See the full booking system in action
Book a demo and we'll walk you through the complete flow — from resource setup to online bookings to automatic invoicing.