A receipt in. A checked expense out.
Photograph a receipt and BX1X reads off the amount and merchant, then a person checks it before it's saved.
Drop the sample receipt in to see BX1X read it off.
- Timberco Building SuppliesEX-0201 · MaterialsR1 250Approved
- Fresh Print SignageEX-0198 · MarketingR860Posted
Every expense follows the same path.
Draft, approve, post, or void it. Nothing reaches your books without someone checking it first.
- A head start, not an automatic postingReading a receipt is an assistive first pass. Someone still checks the merchant, amount and category before it’s saved.
- Send one in from the roadA public upload link lets a team member out on a job upload a receipt without a BX1X login.
- Approval before it postsSpending moves from draft to approved to posted, the same control used across your accounts. See accounting.
One record for every supplier.
Contact details, bills, credit notes and payments, kept together instead of scattered across email.
Costs, connected to the rest.
- Matched against what you orderedRaise an order request, receive it, then check the bill against it. See orders and delivery.
- Received stock becomes a billBook a delivery in against a supplier and its bill follows the same trail. See stock and warehouses.
- The same care as your own invoicesSupplier bills move through the same approvals and post to the same ledger as the invoices you send. See billing.
Questions owners ask
Does BX1X read my receipts for me?
Yes. Photograph a receipt and BX1X reads off the amount and merchant so you don't have to type them in, but it's an assistive first pass, someone still checks the details before saving.
Is reading a receipt guaranteed to be accurate?
No. Treat it as a head start, not an automatic posting. A person reviews and corrects the extracted details before the expense is saved.
Can someone submit a receipt without logging in to BX1X?
Yes. There's a public upload link for a team member out on the road to send in a receipt without needing a BX1X account.
Where do I keep my suppliers' details?
Each supplier has its own record with contact details, bills, credit notes and payments, so you're not hunting through email or spreadsheets.
Can a supplier log in to see their own bills?
No. Supplier records live inside BX1X for your team to manage; there's no supplier-facing login today.
What stops an expense posting to the books by mistake?
Every expense moves through draft and approval before it posts, the same checks and balances used across accounting.
Try a receipt for yourself.
Get a demo account and try it with sample data: drop in a receipt, check what BX1X read off it, then send it through approval.